[Debtor's name and address]

Dear Sir / Madam [or name of person if known]

I am writing about the amount of amount [number] $ which was due to pay the [date] and is still pending despite my claims. This amount relates to:
[Include as appropriate, for example]

* The goods supplied to you by me at his request, [a brief description of the goods and relevant information]

* For services provided to you by me at your request, [a brief description of the type of service and relevant details]

* The amounts owed to me in terms of our contract dated [date] and to [insert brief description]

Deputy [attach relevant documents to determine the amount due, for example, a copy of my original invoice date, or a copy of our contract].
I demand payment of the amount of pay me at the address below within [number of days, usually from 7 to 14 days] days from the date of this letter.
OPTIONAL: In addition and without prejudice to my right to full recovery of the debt, I am willing to:
[Include as appropriate, for example]
* Accept the amount of [amount] $ lower as full and final settlement of the debt if paid within [number of days to pay] from the date of receipt of this letter.

If this matter is not resolved within the period specified above, I reserve the right to initiate legal proceedings to recover the debt without notice to you and this letter may be tendered in court as evidence of non-payment.

Yours sincerely
[Your Name, address and other contact details]

What is a debt letter of complaint?

A letter of complaint or claim debt is sent to a person or organization who owes you money (the debtor) following your supply to them of goods or services (for example, selling works of art or performance fees). The letter warns that the debtor owes money and threatens to bring to court to recover the debt if not paid within a specified period.

Why send a letter of complaint debt?

A letter of complaint debt has two purposes. First, notice the debtor of its intention to initiate legal proceedings unless payment is made and gives the debtor an opportunity to pay. Second, the letter is a document that may be tendered in evidence in legal proceedings as evidence in writing of its claim for the debt and attempt to resolve the issue. Copies of relevant documents, such as contracts, letters of agreement, bills, etc., Should be listed and attached to the complaint letter of debt for helping debtors to identify the transaction and payment obligation.

We recommend sending the letter to debt claim by certified mail or by fax to confirm receipt and do not forget to keep a copy for your records. Only one letter must be mailed and you should be prepared to act on its threat of legal action otherwise, the debtor will not take you seriously and never pay the debt.

When you send a complaint letter debt, you should be careful not to:

• harass the debtor – they have the right to complain about this behavior to the courts and police.
• Send a letter that looks like a court document because this is illegal.
• What should I do if I receive a letter of complaint debt?
• Do not ignore a complaint letter from a creditor or debt collection agency of amounts due.
• Carefully review the letter and if there are issues that are unclear or need more information, contact the creditor (and keep a copy of the letter.)
• Seek legal advice if the claim is questioned. Go to a local legal community specializing in financial advice where they may be able to help.
• If you do not dispute the claim, contact the creditor and try to negotiate the settlement of the debt issue in a friendly manner. This means you can try to reach a compromise without jeopardizing their legal rights, that is, keeping open the option that you can take a different position if the matter ends up in court.
• Most creditors are willing to accept less than the full amount, which relieves them of administrative burden and delay in bringing an action for recovery of debts through the courts.
• If you can not afford to pay the whole amount, make an offer of payment in installments that are reasonable.